The Carbon Recycling Network Members Privacy Notice – This privacy notice is for registered members of The Carbon Recycling Network (CCnet). It sets out the ways in which your data is gathered, used, stored and shared. It also sets out how long we keep your data and what rights you have in relation to your data under the General Data Protection Regulation (GDPR).
What is The Carbon Recycling Network? Is a Network in Industrial Biotechnology and Bioenergy funded by a research grant awarded to Professor Nigel Minton of the University of Nottingham by the Biotechnology and Biological Sciences Research Council (BBSRC) (grant code BB/S009833/1).
Where do we get your data from? If you choose to register as a member of The Carbon Recycling Network the University of Nottingham will ask you to provide certain personal data at the time of registration.
What data do we have? The personal data we require you to provide are: full name, email address, the organisation you work for and your position within that organisation, your regional location, your gender, your area of expertise and your expected contribution to the Network. We will also maintain records of any Network activities you choose to take part in and any Network funding you are allocated. If you register to attend a Network event, we will ask for a contact telephone number and will give you the option of providing us with information relating to any dietary and accessibility requirements you may have.
What is our legal basis for processing your data under GDPR? The legal basis for processing your personal data on this occasion is Article 6 (1a) consent of the data subject and also Article 6 (1e) processing is necessary for the performance of a task carried out in the public interest.
Special category personal data The basis for processing your sensitive personal data on this occasion is Article 9 (2a) the data subject has given explicit consent to the processing.
How we process your data? Your data will be processed for the following purposes:
- To create a searchable database of registered members which is stored on the Network website’s secure UK-based web server in a manner which makes it accessible to other Network members, some of whom may live outside of the European Economic Area (EEA), but not to non-members. You will be able to search other member’s profiles with a view to exchanging research ideas and establishing research consortia.
- To allow the Network Manager to keep you up to date by email with relevant Network activities and funding opportunities and maintain a record of your involvement with the Network. This will include regular newsletters sent by email to all registered members and occasional emails containing details of Network activities and opportunities where this is considered relevant to your interests.
- To provide BBSRC with a record of registered members, as a required output of grant BB/S009833/1. BBSRC may use the information provided on the BBSRC NIBB Extranet for research related activities, including but not limited to, statistical analysis in relation to evaluation of the BBSRC NIBB, study of trends and policy and strategy studies. Retained statistical data will be anonymised.
How long we keep your data The University will retain your data in line with legal requirements or where there is a business need. Your data will only be processed during the period of time that the grant is active (1st April 2019 – 31st March 2024). After 31st March 2024, records required for audit purposes will be retained by the University of Nottingham for a minimum of 10 years in accordance with the BBSRC Statement on Safeguarding Good Scientific Practice https://bbsrc.ukri.org/documents/safeguarding-good-scientific-practice/ and any records of personal data which are no longer required will be deleted within six months.
Who do we share your data with? Your personal data is provided via and stored on the The Carbon Recycling Network website which was developed by Hallam Internet Ltd, and is supported, maintained and hosted by Hallam Internet Ltd. The personal data you provide to the University of Nottingham when you register as a member of the network (with the exception of your password) will be subsequently uploaded to an area of the secure BBSRC NIBB extranet which is only accessible by authorised representatives of The Carbon Recycling Network and BBSRC. All personal data provided to BBSRC, as part of UK Research and Innovation, via the registration form will be processed in accordance with current UK data protection legislation and the EU General Data Protection Regulations 2016/679 (GDPR) where appropriate. Further information on how BBSRC, as part of UK Research and Innovation (UKRI), uses personal data, and how you can exercise your rights as a data subject, can be found in the UKRI Privacy Notice (https://www.ukri.org/privacy-notice/). BBSRC-UKRI may use the information transferred from The Carbon Recycling Network to BBSRC for research related activities, including but not limited to, statistical analysis in relation to evaluation of the BBSRC NIBB, study of trends and policy, and strategy studies. Retained statistical data will be anonymised.
How do we keep your data secure? For details on the University of Nottingham’s Information Security Visit: https://www.nottingham.ac.uk/it-services/security/strategy/it-security.aspx BBSRC-UKRI data protection policy is available at https://bbsrc.ukri.org/documents/ukri-data-protection-policy-pdf/
Where your data is held Your data will be held electronically in the UK. Where we are setting up international conferences will we invite you to attend and should you accept at that point we will need to share your data with the relevant conference centre.
What rights do you have in relation to your data? Under GDPR, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). See https://www.nottingham.ac.uk/governance/records-and-information-management/data-protection/data-subject-access-request.aspx for further information.
You can terminate your membership of the The Carbon Recycling Network at any time.
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